Spreading the word on flu jabs!

A Somerset company has vowed to save GP practices time and money in getting their vulnerable patients into the surgery for flu jabs this winter. CFH Total Document Management has offered to make its Docmail letter system available to surgeries across the country at reduced cost, to ensure that all appointment and reminder letters get out to the people who need them.

Dave Broadway, managing director of CFH, says, “As someone who has had a heart bypass, and has benefited from the flu jab, I know just how important it is for vulnerable people to ensure that they are protected against flu at this time of year.

”Last year around 15 million flu jabs were given across the UK – it’s clearly an enormous task, both in terms of cost and resource, for GP surgeries to send out reminder letters to all their patients who need the jab.

“By offering this service to GP surgeries at a greatly reduced cost for their 2008 flu jab campaigns, we hope that it will generate considerable savings for them both in terms of time and money, at a time when budgets are tight and all other costs are rising.”

CFH – one of the country’s leading document management companies – is offering to print, envelope and mail a single sided letter for just 20p (including postage, paper and envelope) – that’s generating a saving of 5p per letter over the normal standard Docmail cost of 25p, which as Broadway points out, is still far less than the price of a second class stamp.

“Our secure factory is APACS accredited, with security features designed to protect sensitive data for cheques and bank statements, so is ideal to handle this kind of information,” continues Broadway. “Our scale of operations means that we are able to offer this level of saving to GPs.”

He concludes: “We have been prompted to expand the service to GP practices throughout the country following the experience of a large, local practice which has been using Docmail for its appointment reminder letters. They are delighted as the system is allowing practice staff to concentrate on core activities instead of stuffing envelopes!”

Through the on-line service, surgeries click on the letter format they want to send, upload the distribution list, and Docmail does the rest from its secure site. The current offer is open to all GP surgeries in the UK.

Practices who need to send appointment letters can contact CFH via their website at www.cfhdocmail.com or on 01761 416311.

IMAGE AVAILABLE FOR PUBLICATION (Dave Broadway, managing director of CFH)


Notes to editors

•    The special offer of 20p for a black-only printed one side, enclosed envelope and postage available through the Docmail system is applicable to GP surgeries in the UK until 31 December 2008 for flu jab mailings only. Normal price for this service is 25p. All prices exclusive of VAT. Prices are based on using the CFH DSA postage service.

•    Docmail is an online mail solution which allows customers to compose their letters, manage address lists and monitor progress of the mailing, all from their PC. Using a document template which is set up at the start of the process, the customer submits the completed document online, allowing Docmail to print, enclose and mail, generating considerable cost savings for the customer. CFH has calculated that taking into account hidden costs such as administrative time, stationery, toner and print costs, the average cost to a business of producing and posting an average standard item is 86p.

•    CFH Total Document Management is based in Radstock, Somerset, and is one of the UK’s leading independent document management providers to the public and private sector. Each year CFH prints more than 180 million personalised documents, and mails more than six million items every month.


Dave Broadway, managing director, CFH, Tel: 01761 416311


Issued by Penny Adair, Forsyth Websper, Tel: 0117 9040173

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